OEM Change Notification Checklist for Sanitary Pads and Period Pants

Materials, dimensions, packaging and processes can change during a product lifecycle. A written notification gives the buyer enough time to assess whether the change needs documents, a new sample, testing or updated artwork.

Define Which Changes Need Notice

The agreement should cover surface, core, backsheet, adhesive, elastic, dimensions, supplier-managed components, pack film, printing, carton data and key process adjustments. The list should match the actual product.

Require a Clear Before-and-After Description

A notice should identify the affected SKU, current specification, proposed specification, reason, planned effective date and available evidence. General phrases such as material optimization are not enough for buyer review.

Set the Review Path by Impact

A visual pack adjustment may require a proof, while a product-contact material or construction change may require samples and the buyer test matrix. The buyer decides the evidence needed for approval.

Protect Production and Inventory Timing

Record whether old and new versions may coexist, how cartons will be identified and which purchase order receives the change. Coordinate artwork, inventory and receiving teams before the effective shipment.

Close With a Revised Baseline

After approval, update the specification, sample code, artwork file and inspection references. Retain the old version so future questions can be traced to the correct production period.

Buyer Control Table

Buyer FAQ

Should one sample decide the order?

No. Buyers should use a defined sampling plan and keep the reviewed sample codes in the project file.

How should an uncertain point be handled?

Record it as an open item, request evidence or a revised sample, and approve it only after review.

What should be retained for a repeat order?

Keep the approved specification, sample identity, artwork version, packing data and dated decisions.

Related Nafei Pages

Review the relevant Nafei category, the full product range, and use the contact page to discuss samples, specifications and OEM/ODM requirements.