Factory Audit Evidence Checklist for Feminine Hygiene OEM Buyers

A feminine hygiene OEM supplier review should move beyond broad claims and collect evidence relevant to the buyer's product. For sanitary pads, menstrual pants and related disposable products, useful evidence includes the actual workshop, production route, sample controls, quality records, packaging process and export handover. The checklist below helps buyers organize questions without assuming that one certificate or factory photo proves every capability.

Confirm the Legal and Factory Identity

Check the company name used on quotations, contracts, certificates and shipping documents. Record the factory address and the relationship between any trading, brand and manufacturing entities. If an audit is remote, ask for dated views that connect the facility to the stated company.

Review Relevant Production Areas

Ask to see the production area for the requested product category, material staging, product forming, packaging and finished-goods handling. A general workshop image is useful context, but product-specific process evidence provides a stronger sourcing basis.

Understand Material Controls

Discuss how topsheet, backsheet, SAP, fluff pulp, elastic and adhesive materials are identified, received and released for use. If supplier brands are mentioned, buyers should request current supporting documents and confirm whether public logo use is authorized. Otherwise, use the safer description global raw material sourcing.

Review R&D and Sample Management

Ask how sample codes, specification revisions, test observations and approved references are controlled. Review the path from buyer brief to material selection, prototype, packaging proof and mass-production handover. Product changes should be traceable to a dated revision.

Check Quality Records

Request examples of incoming-material, in-process and finished-product records relevant to the proposed order. Buyers can ask how measurements, appearance, weight, absorbency-related checks and packaging inspections are recorded. The exact test method and acceptance criteria should be agreed for the project.

Review Certifications Carefully

Check certificate owner, scope, issuing body and validity period. Confirm whether the document covers the relevant site and activity. Product status and hygiene-process wording should only be used when the specific claim is supported and appropriate for the destination market.

Inspect Packaging and Traceability

Review how artwork versions, printed materials, piece counts, size codes and carton marks are controlled. Ask how finished goods are linked to an order or batch and how nonconforming packaging is separated. This is especially important for private label repeat orders.

Discuss Export Handover

Confirm who prepares packing data, shipping marks and required commercial documents. Ask for the review process before loading or dispatch. Warehouse and shipment photos can support the record, but the purchase order and approved packing specification remain the primary references.

Record Gaps and Follow-Up Items

An audit should distinguish verified evidence, buyer observations, supplier statements and open items. Set owners and due dates for missing documents or sample checks. Approval can then be based on the risks and requirements of the actual product rather than a generic score alone.

Contact Nafei for an OEM Review

Explore the Nafei product portfolio, compare sanitary pads, review disposable menstrual pants, and send the audit or sample checklist through the contact page.

Buyer FAQ

Does a certificate replace a factory audit? No. It is one evidence item whose scope and validity should be checked.

What evidence is most relevant? Evidence linked to the requested product, process, sample and order controls.

Can a remote review be useful? Yes, when dated documents, live or recorded facility views and follow-up checks are organized clearly.