Export Packaging File Handover Checklist for Feminine Hygiene OEM Orders

Packaging file handover is a control point between the buyer, designer, supplier and printing process. For sanitary pads, disposable menstrual pants and disposable underwear, the artwork should match the approved product specification, piece count, size, language and shipping plan. A clear handover package reduces the chance that an outdated draft enters printing or returns during a repeat order.

Create a Master File List

List every file required for the retail bag, individual wrapper, label, inner pack and outer carton. Include the editable source file, linked images, fonts or outlined text, print-ready PDF and a low-resolution review copy. Use a consistent project name and version code so purchasing and production teams can identify the active set.

Link Artwork to the Product Specification

The artwork record should name the approved sample code, product size or length, piece count, material direction and relevant packing configuration. If the product changes after artwork approval, reopen the affected panels and records. Product and packaging should never be managed as unrelated projects.

Check Required Text Fields

Review brand name, product name, size or length, quantity, destination languages, barcode area, company or importer details, storage wording and disposal guidance where applicable. Market-specific labeling requirements should be confirmed by the buyer or a qualified local reviewer. The factory can support layout and production checks, but the destination-market decision should be documented.

Control Images and Claims

Make sure product photos, diagrams and feature wording describe the approved item. Prefer specific, reviewable phrases such as soft surface feel, breathable comfort, absorbent-core design, individual wrapping and private label packaging support. Remove ranking language, universal promises and health-effect wording that lacks suitable substantiation or market review.

Review Dimensions and Technical Layers

Confirm the dieline version, finished dimensions, seal areas, gussets, tear notches, transparent windows and print-safe zones. Ask the printer or supplier to mark technical layers clearly. Designers should avoid placing critical text on seals, folds or areas likely to be hidden after the package is filled.

Approve Color and Physical Proofs

Digital screens are useful for content review but may not represent the final printed result. Agree how color references, material finish and physical proofs will be reviewed. Record who approved the proof, the date and any accepted tolerance. If the printing material changes, review whether color or legibility needs another confirmation.

Confirm Carton Marks and Packing Data

Carton artwork should match the retail product code, quantity, size, destination and handling information. Confirm units per carton, carton dimensions and weight fields after the packed-product configuration is stable. Early estimates are useful for logistics planning, but final shipping documents should use the approved packing result.

Prepare a Repeat-Order Archive

Archive the final source files, print PDFs, approval emails or records, sample photos, carton marks and packing specification together. Lock the approved version and create a new revision for any later market, language, size or quantity change. This approach supports traceability without relying on individual inboxes or informal filenames.

Use a Final Pre-Production Review

Before printing, conduct a line-by-line check between the purchase order, approved sample, artwork proof and packing table. Confirm that open comments are closed and that the same version has been sent to all relevant parties. The result should be a dated approval record, not only a message saying that the design looks acceptable.

Discuss Private Label Packaging With Nafei

Buyers can review sanitary pad options, compare menstrual pants, explore disposable underwear, and send artwork and packing requirements through the contact page.

Buyer FAQ

Which file should be treated as final? The dated, approved version listed in the project handover record.

Can artwork be approved before the sample? Layout work can begin, but final product statements, size and quantity should be checked against the approved configuration.

What should be archived for repeat orders? Approved source files, print PDFs, sample references, packing data, carton marks and approval records.